FleetFlow
Built for Australian earthmoving & transport

Ditch the paper pre-start books. Run your fleet from your phone.

FleetFlow is the all-in-one platform for earthmoving, civil, and plant hire businesses. Digital pre-starts, fleet management, compliance, and maintenance — all in one place.

See How It Works

No sign-up required — explore a fully-populated demo company. Resets regularly.

Dashboard
Compliance overview
14 OK3 Due1 Expired
Active
18
Expiring 30d
4
Docs
96
  • TR-04
    Kenworth T909
    Rego · 12 Jan
    Due 14d
  • EX-12
    CAT 320 Excavator
    Service · 500 hr
    OK
  • DZ-01
    Komatsu D65 Dozer
    Insurance · 02 Dec
    Expired
  • TR-08
    Mack Super-Liner
    Rego · 27 Feb
    OK

Example dashboard

Built with input from Australian civil and haulage crews

Earthmoving
Heavy haulage
Civil construction
Plant hire

Everything your business needs to run properly

Replace the whiteboard, the wall calendar and the lost paper folders with one source of truth your whole crew can use.

Digital Pre-Start Inspections

Operators complete machine pre-starts from their phone before every shift. Results go straight to management, creating a permanent record and reducing your compliance risk.

QR Code Machine Access

Every machine gets its own QR code. Operators scan it and land directly on that machine's pre-start — fast, consistent, and impossible to mix up.

Fleet & Asset Management

Manage every piece of equipment in one place. Registration, serial numbers, service intervals, inspection history, and documents — all attached to the right machine.

Maintenance & Service Tracking

Record service history and track upcoming maintenance. Reduce unexpected breakdowns and keep your equipment running longer.

Compliance Made Simple

Store operator licences, expiry dates, machine documentation, and safety records in one secure place. When an audit comes, you're ready.

Operator Management

Invite your team with a single link. Each operator gets their own account with the right permissions — they see what they need, nothing they don't.

Trusted by operators in the field

"We used to run everything off paper pre-start books and a group chat. FleetFlow replaced all of it. Our inspections are done before the machine even starts."

— Site Supervisor, Civil Contractor — QLD

"The QR codes are the best part. The guys just scan the machine and they're straight into their pre-start. No excuses for skipping it."

— Fleet Manager, Plant Hire Business — NSW

Up and running in minutes

Step 1
Add your machines

Add your fleet to FleetFlow in minutes. Excavators, trucks, dozers, attachments — every piece of plant in one place.

Step 2
Operators scan and go

Each machine gets its own QR code. Operators scan it on their phone and go straight to their pre-start checklist — no app download, no login hassle.

Step 3
Management stays across everything

Inspections, defects, service records, and compliance documents are instantly available in your dashboard. No chasing paper, no missing records.

Simple pricing. No per-user fees.

Only administrators need a paid plan. Your operators, mechanics, and supervisors join for free under your subscription — no matter how many you have.

Prices in AUD. Cancel anytime — no contracts, no cancellation fees.

Unlimited operators included on every plan. You only pay for admin seats. Cancel anytime from Billing.
Starter
$49 AUD/mo
Up to 25 assets
Small crews getting started
  • Digital pre-starts
  • Asset & service reminders
  • QR code machine access
  • Unlimited users
Get started — $9.99 AUD first month
Most popular
Growth
$99 AUD/mo
Up to 75 assets
Growing operations
  • Everything in Starter
  • Operator logins
  • Registration reminders
  • Unlimited users
Get started — $9.99 AUD first month
Business
$199 AUD/mo
Up to 200 assets
Established fleets
  • Everything in Growth
  • Mobile-friendly platform
  • Email notifications
  • Unlimited users
Get started — $9.99 AUD first month
Enterprise
$299 AUD/mo
Unlimited assets
Large & multi-yard operations
  • Everything in Business
  • Unlimited assets
  • Priority support
  • Unlimited users
Get started — $9.99 AUD first month
See full plan details

Common questions

Do my operators need a paid subscription?

No. Only company administrators require a paid plan. Operators, mechanics, supervisors, and any other staff join under your subscription at no extra cost.

Do operators need to download an app?

FleetFlow works in any modern web browser — no app download required. Operators can access it from any phone, tablet, or computer.

Can I import my existing data?

Yes. You can add your assets and operator details manually or contact us and we'll help you get set up quickly.

Where is my data stored?

FleetFlow is cloud-based and your data is securely stored and isolated to your company only. No other organisation can see your information.

How does the $9.99 first month work?

Pick any plan and your first month is just $9.99 AUD. After that, your plan renews at its standard monthly price (in AUD). Cancel anytime from Billing.

Can I cancel my subscription?

Yes — any plan can be cancelled at any time, directly from the Billing page in your account. There are no contracts, no lock-ins, and no cancellation fees. You keep access until the end of your current billing period.

Is FleetFlow suitable for small businesses?

Yes. FleetFlow is designed to scale — whether you're running 3 machines or 300, the platform works the same way.